Ksystems is an electronic health record system for educational organizations.

At KMS we pride ourselves in being experts in Medicaid billing, compliance and electronic health record maintenance.

Ksystems, our web-based electronic health record system, addresses the issues related to the documentation and storage of student electronic health records. Ksystems is specifically tailored to the unique need of educational providers. We lead the industry in recognizing the significant and problematic differences between the operational and staffing structure of an educational organization versus that of a health care provider.

Our company’s main objective when creating Ksystems was, and continues to be, to provide our clients with a system that will keep them in compliance with all state and federal regulations. Ksystems is continuously updated and improved to meet the ever-changing Medicaid billing requirements.

Implementing Ksystems will relieve providers, districts or counties, of the manual process of assuring service claims meet all complex Medicaid requirements. Ksystems incorporates over 30 billing edits to help ensure Medicaid revenues secured by providers will be retained and not subject to a disallowance.

When you purchase a license for Ksystems, you also receive the highest level of customer support and experience from our Kinney staff who have all been part of our team and working in the Medicaid in education program for over 20 years.

Data Entry or Import of all related service an transportation logs, parental consents, orders / referrals and supervision documentation

Monthly Medicaid claiming, reconciliation and eligibility research

Gap analysis of unclaimed related services

Identification of missing or improper documentation including parental consents, orders/referrals, ICD Codes etc.

Electronic orders and referrals module

Supervisory sign-off and observation on-line documentation

RMTS Coordinator assistance

Cost Report Analysis and Review - including assistance with PCG desk reviews, supplemental forms, IEP ratios and transportation trip counts

Medicaid audit support our support and experience is here for you

Compliance Training for providers and administrators

Unlimited helpdesk support for all users

OPRA monitoring and revalidation assistance to ensure your providers are not terminated
Provider affiliation 

Monthly excluded provider monitoring for all staff and ordering professionals per OMIG compliance

Available for purchase on CoSer

A license for Ksystems also includes a license to use Kchecks and WebDoks

Kchecks – is our web-based solution that automates the Federal and State mandated monthly testing for excluded providers when receiving reimbursement from federal sources such as ARRA, Medicaid, Free and Reduced Lunch Program, and potentially other federal funding.

WebDoks – is our electronic document storage system that securely allows for the storage and transfer of paper documents between providers and administrators. All users have access to this feature.


We provide a full spectrum of solutions to assist in your documentation and compliance needs.  We offer a full suite of services to provide complete medical services documentation, automated checking for excluded providers and document storage.  


Our company and our products are like no other. Combined, the Kinney Management Services, LLC team (KMS) has unprecedented experience with electronic health records in education and how they relate to Medicaid and other funding sources. Our staff has vast experience working on Medicaid funding issues with some of the nation’s largest health care providers, counties, school districts and education agencies. We have been involved in the New York State school-based Medicaid program since its inception in 1989. While other companies may claim to deliver more dollars to districts, no other company provides you with the level of expertise that the KMS team does.